Chief Buildings Privacy Policy

This policy describes the information requested through the sourcing site and its use in handling procurement enquiries.

Information requested

The enquiry form asks for contact details, company, destination country, building use and project requirements. You can describe an intended span, shipment window or operating constraint in the message field. Share personal details only where they are needed to answer the request. Avoid including identity records, banking information or unrelated contact lists.

Purpose of use

Information supplied through the form helps the sourcing desk contact you, understand your brief and decide which questions require clarification before supplier matching. It can also support the coordination of a sample, inspection or export enquiry when requested. A commercial agreement may specify additional records relevant to the service.

Sharing a project scope

A supplier or other project participant may need an excerpt from your requirements to evaluate a package. Scope information should be limited to what the recipient needs for that step. Tell the desk if drawings are confidential or subject to limits on disclosure before sending them.

Records and external services

Procurement correspondence can form part of the project record. Retention depends on the enquiry, any later agreement and applicable obligations. Third-party sites and links have their own practices. Check those practices before submitting information to them.

Questions and corrections

Use the enquiry route to ask about a submitted brief or request a correction. Provide enough context to identify the message, such as its date and the company named on the form. Additional information may be needed to confirm that the request relates to your own records.

Revisions

The published policy describes the site’s handling of new enquiries. Check this page before sharing an updated drawing set or sending a brief with additional contact information.

Use your work email for replies if the enquiry belongs to an organization.